NGPC - Commitee Charters
Nominating and Corporate Governance Committee Charter
The Nominating and Corporate Governance Committee is a committee of the Board of Directors.
"Board" means the Board of Directors of the Fund.
"Committee" means the nominating and corporate governance committee appointed by the Board.
"Family member" includes a person’s spouse, parents, children and siblings, whether by blood, marriage or adoption, or anyone residing in such person's home
"Fund" means NGP Capital Resources Company, a
"Independent" means that the director:
- Is not currently, and has not been at any time within the past three years, employed by the Fund, NGP Investment Advisor, L.P., NGP Administration, LLC, or Natural Gas Partners, L.L.C., or any portfolio company of the Fund over which the Fund exercises a controlling influence over management or policies or of which the Fund owns beneficially, directly or indirectly, more than 25% of the voting securities.
- Is not currently, and has not been at any time within the past three years, a partner or employee of a present or former auditor of the Fund or of an affiliate.
- Is not an executive officer of another entity where at any time during the past three years any of the Fund’s executive officers serve on the compensation committee of such other entity.
- Has not accepted any payments from the Fund or any parent or subsidiary of the Fund in excess of $60,000 during any period of twelve consecutive months within the three years preceding the determination of independence, other than compensation for board or board committee service, payments arising solely from investments in the Fund’s securities, or benefits under a tax-qualified retirement plan or non-discretionary compensation.
- Is not a partner in, controlling shareholder or an executive officer of any organization to which the Fund made, or from which the Fund received, payments for property or services in the current or any of the past three fiscal years that exceed 5% of the recipients consolidated gross revenues for that year, or $200,000, whichever is more, other than (i) payments arising solely from investments in the Fund’s securities or payments under non-discretionary charitable contribution matching programs.
- Does not have a family member in any of the foregoing five categories.
- Has no material relationship with the Fund.
- Is not an “interested person,” as defined in Section 2(a)(19) of the Investment Company Act of 1940, of the Fund.
No material relationship” means that after considering all relevant facts and circumstances, the Board of the Fund has affirmatively determined that the director has no material commercial, industrial, banking, consulting, legal, accounting, charitable, familial, or other relationship (either directly or as a partner, shareholder, or officer of an organization that has a relationship with the Fund) with the Fund or a portfolio company of the Fund. Ownership of shares of the Fund shall not be a bar to an independence finding.
Organization and Membership Requirements
The Committee shall be appointed annually by the Board and shall be comprised of at least three directors each of whom shall be Independent. The Board will designate one member of the Committee as its chairperson. The Board may remove any Committee member at any time.
The Committee’s creation and authority is derived directly from the Board. The Committee shall have the resources and authority appropriate to discharge its responsibilities, including authority to retain outside legal counsel or other experts or consultants to advise the Committee at the expense of the Fund.
The Committee may request any officer or employee of the Fund or the Fund’s outside legal counsel to attend a meeting of the Committee or to meet with any members of, or consultants to, the Committee.
The Committee shall have sole authority to retain and terminate any search firm to be used to identify director candidates, including sole authority to approve such search firm’s fees and other retention terms.
Duties and Responsibilities
The Committee is responsible for considering and making recommendations to the Board concerning the appropriate size, function, and needs of the Board. This responsibility includes:
developing a Board that provides management with experienced and seasoned advisors in fields related to current or future business directions of the Fund;
- establishing the criteria for Board membership for approval by the Board;
- identifying, evaluating, and recruiting qualified candidates to fill new positions on the Board consistent with the criteria established by the Board, including consideration of any potential conflicts of interest;
- reviewing candidates recommended by shareholders;
- conducting the appropriate and necessary inquiries into the backgrounds, qualifications, and independence of possible candidates;
- evaluating, reviewing, and considering the recommendation for nomination of current directors for reelection to the Board; and
- recommending director nominees for the next annual meeting of the Fund for approval by the Board.
The Committee’s additional functions are:
to regularly review issues and developments related to corporate governance issues and develop and recommend to the Board a set of corporate governance principles applicable to the Fund;
- to consider questions of possible conflicts of interest of Board members and of senior executives of the Fund;
- to monitor and recommend the functions and responsibilities of the various committees of the Board;
- to establish qualifications for membership on the various committees of the Board;
- to suggest members for appointment to the Board’s committees and review committee assignments annually;
- to recommend matters for consideration by the Board;
- to establish director retirement policies;
- to review the outside activities of senior executives; and
- oversight of the evaluation of the Board and management of the Fund.
The Committee shall meet at least two times a year. The chairman of the Committee may call special meetings at any time. Personal written, personal telephonic, telegraphic, or facsimile transmission (confirmed by telephone) notice of any special meeting of the Committee shall be given to each member at least 24 hours prior to the time of the meeting. Any member may waive notice of a meeting.
The Committee shall meet periodically in separate executive sessions with management and as a committee to discuss any matters that the Committee or any of these persons believe should be discussed privately.
Following each meeting the Chairman shall submit a written or oral report to the Board at its next meeting.
The Committee shall choose a chairman, shall keep regular minutes of its proceedings and report the same to the Board when requested, shall fix its own rules or procedures, and shall meet at such times and at such place or places as may be provided by this charter or such rules, or by resolution of the Committee, or resolution of the Board. At every meeting of the Committee, the presence of a majority of all the members shall constitute a quorum and the affirmative vote of a majority of the members present shall be necessary for the adoption by the Committee of any resolution. Members of the Committee may participate in a meeting of the Committee by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other and such participation shall constitute presence in person and attendance at such meeting, except where a person participates in the meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called or convened. If a quorum shall not be present at any meeting of the Committee, the members present thereat may adjourn the meeting from time to time, without notice other than the announcement at the meeting, until a quorum shall be present.
Action Without Meeting
Unless otherwise restricted by the Articles of Incorporation or Amended and Bylaws of the Fund, any action required or permitted to be taken at any meeting of the Committee may be taken without a meeting if a written consent thereto is signed by all members of the Committee and such written consent is filed with the minutes of proceedings of the Committee. Such consent shall have the same force and effect as a unanimous vote at a meeting.
Members of the Committee shall be paid such compensation for attending Committee meetings as shall be set by the Board from time to time.
At least once each year the Committee and the Board shall:
- Evaluate the performance of the Committee;
- Review and reassess the adequacy of this charter and make appropriate changes; and
-Confirm the independence of the members of the Committee.