Governance Committee Charter
2004 Committee Charter : CLP
I. Membership and Meetings
The Governance Committee (the "Committee") of the Board of trustees (the "Board") of Colonial Properties Trust (the "Company") shall consist of no fewer than three members of the Board, all of whom shall meet the independence requirements of the New York Stock Exchange and shall also meet the New York Stock Exchange standards of independence for members of the audit committee. It is considered desirable, but not essential, that the chairpersons of the audit and the compensation committees be members of the Committee.
The members of the Committee and its chairperson shall be appointed by the Board on the recommendation of the Committee. Committee members may be removed only by majority vote of the independent members of the Board then in office.
The Committee shall meet at least four times annually, usually in conjunction with the quarterly meetings of the Board. The Committee shall meet at other times upon call of its chairman or the call of any two members of the Committee. The Committee may from time to time appoint a secretary, who need not be a member of the Board.
The Committee is appointed by the Board to fill the role and assume the responsibilities of the Nominating/Corporate Governance Committee prescribed by the listing standards of the New York Stock Exchange and in connection therewith (1) to identify individuals qualified to become Board members, and recommend to the Board the trustee nominees for the next annual meeting of shareholders; (2) to assume a leadership role in shaping corporate governance policies and practices and exercise general oversight with respect to corporate governance; (3) to develop and recommend to the Board a set of corporate governance principles applicable to the Company; (4) to lead the Board in its annual review of the Board's performance; (5) to recommend to the Board trustee nominees for each Board committee; and (6) to assume the responsibilities and exercise the powers, authorities, and duties set forth in this Charter as it may be amended from time to time.
III. Powers, Authorities, Duties and Responsibilities
A. Charter Review
1. The Committee shall review and reassess the adequacy of this charter annually, or more frequently as appropriate, and recommend any proposed changes to the Board for approval.
1. The Committee shall create and at least annually shall review and reassess the adequacy of the corporate governance principles and policies, including Corporate Governance Guidelines, Code of Business Conduct and Ethics, and Document Retention and Destruction Policy, and recommend any proposed changes to the Board for approval.
3. The Committee shall consider any other corporate governance issues that arise from time to time, including requests for waivers from the Company's Code of Business Conduct and Ethics, Corporate Governance Guidelines, and Document Retention and Destruction Policy, and develop appropriate recommendations for the Board.
1. The Committee shall establish criteria for the selection of new members of the Board, evaluate the qualifications of potential candidates for Board membership, including any nominees submitted by shareholders under and in accordance with the provisions of the Company's bylaws, and recommend to the Board the nominees for election at the next annual meeting or any special meeting of shareholders and any person to fill a Board vacancy or a newly created trusteeship resulting from any increase in the authorized number of trustees.
1. The Committee shall at least annually evaluate the qualifications of Board members for service on particular committees and recommend to the Board trustee nominees for each Board committee and the chairperson thereof, taking into account listing standards of the New York Stock Exchange and applicable rules and regulations, including, with respect to the Compensation Committee, whether Compensation Committee members meet the definition of (a) "non-employee director" within the meaning of the rule 16b-3 promulgated under the Securities Exchange Act of 1934, as amended, and (b) "outside director" within the meaning of section 162(m) of the Internal Revenue Code of 1986, as amended.
1. Annually and more frequently as may be necessary, the Committee shall receive comments from all trustees on an assessment of the performance of the Board as a whole, and of each Board committee as a whole, and shall report to and discuss with the Board the results thereof.
2. Annually or more frequently as may be necessary, the Committee shall receive comments from all members of the Board on an assessment on the performance of each individual trustee, and the Committee shall develop and implement a procedure through an independent third party or organization for the appropriate utilization of the results thereof.
1. Annually or more frequently as may be deemed appropriate, the Committee shall recommend to the Board compensation for those trustees who are not also salaried officers of the Company and for members and chairpersons of Board committees.
1. The Committee may form and delegate authority to subcommittees if determined to be necessary or advisable.